Personal data : Privacy policy

Preamble

The protection of your personal data is a core concern for Université Grenoble Alpes, which is committed to constantly improving its compliance with Regulation (EU) No 2016/679 of the European Parliament and of the Council of 27 April 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data, the General Data Protection Regulation or ‘GDPR’ and Law No. 78-18 of 6 January 1978 relating to data processing, files and freedoms in its consolidated version (hereinafter, the ‘Data Processing and Freedoms Law’).

Consult the cookies policy

The purpose of this personal data protection policy is to inform people whose data is processed by the Université Grenoble Alpes in a concise, transparent, comprehensible and easily accessible manner about the nature of the processing and their rights concerning their data.

Data controllers

The Université Grenoble Alpes, represented by its President as data controller, determines the purposes and means of the processing of personal data carried out within the University.
Address: Université Grenoble Alpes - 621 avenue centrale 38400 Saint-Martin-d'Hères.

What data do we process and why?

Our Website is host to registration forms and feedback surveys. Most feedback surveys are anonymous but it can happen that we need to process the following personal data for registrations:

• Given name and Surname : we need to know who is attending.
• Date of PhD accomplishment : in order to determine for which category of Grant you are eligible.
• email address : to be able to contact you.
• Which Grenoble Institution you are currently affiliated with : to know if your laboratory is familiar with ERC applications and if you are eligible for free support from Fostering Science. Please notify us if you do NOT want your current laboratory to know you your plan to apply.
• In which Grenoble laboratory you are planning to carry out your project :to know if the said laboratory is familiar with ERC applications and if you are eligible for free support from Fostering Science. Factor in that you WILL need your Host Institution to pledge that they will host you and your project should you succeed at the ERC.
• If applicable : number of children, in order to determine if you are eligible for an extension of starting or consolidator Grant and for how long.
• Which Grant you aiming for, in order to know if you are already familiar with the ERC rules or as an alternative question to the previous 2 questions.
• If you have already submitted an ERC proposal, in order to have a preview of the level of support you need for re-applying.
• Université Grenoble Alpes processes your personal data as part of the administrative and educational management of students and applicants.
  This processing is compulsory and relates to the public interest mission of higher education and research, compliance with legal obligations or the consent of individuals.
  
  The university also carries out optional processing (such as surveys) as well as processing for statistical and management purposes.

Who processes your data? Who accesses your data?

Depending on the purposes, the following departments are authorised to process your data: Fostering Science staff, under the legal base of personal consent.

list data recipients :
Your current laboratory and your chosen Host Institution may be informed of your identity (Name and surname) under the legal base of legitimate interest, as Fostering Science's mission understands collaborating with Host Institutions and promote the application of researchers from all fields. This is why you need to reach out to us if you want to keep your intention to apply confidential.  

How long will your data be kept?

fill in the exact duration if you have defined it
Personal data is kept for as long as is necessary to achieve the purposes for which it was collected and/or for as long as required by law or regulation.
In this respect, the University complies in particular with the provisions of the instruction ‘DAF DPACI/RES/2005/003 of 22 February 2005 on the sorting and conservation of archives received and produced by services and establishments contributing to national education’. We may not keep the lists of registration more than 5 years.

How is your data secured?

The university has defined technical, legal and organisational measures to protect your data appropriately according to its nature and the extent of the processing.

These measures comply with the Université Grenoble Alpes Information System Security Policy (PSSI), which is in line with that of the French government.

What are your rights and how can you exercise them?

The university processes your personal data as part of their duties and, in accordance with the RGPD, you have the following rights:

• the right to be informed
• right of access,
• right of rectification.

You can exercise your rights by contacting the shared Data Protection Officer:
Email address: dpogrenet.fr
Postal address: Protection des données - DPO - Direction des Systèmes d'information mutualisés, Domaine universitaire, 31, rue des mathématiques 38400 Saint-Martin-d'Hères.

You also have the right to lodge a complaint with the CNIL:
https://www.cnil.fr/fr/plaintes

Changes to the personal data protection policy

This privacy policy is subject to change in line with legislative and regulatory developments.

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